Role Descriptions

⏱ Time commitment:  ~10 hrs/month

👥 Co-position allowed:  Yes

The President leads the board and serves as the primary point of contact between the PTSA, school administration, and the community. You set the tone for the year and keep everything moving.

Responsibilities

• Run monthly board meetings and general membership meetings

• Serve as the main liaison with school administration

• Oversee all committees and board members

• Sign off on contracts and financial decisions alongside the Treasurer

• Represent the PTSA at district and council events as needed

• Ensure the board is on track with annual goals and timelines

Great fit if you are... organized, communicative, and comfortable leading a group. You don't have to do everything — you just have to make sure everything gets done.

⏱ Time commitment:  ~10 hrs/month

👥 Co-position allowed:  Yes

The VP supports the President and steps in when needed. This role is a great way to stay closely involved in the big picture without carrying the full weight of the Presidency.

Responsibilities

• Support the President across all initiatives

• Step in to run meetings or represent the PTSA when the President is unavailable

• Help oversee committees and follow up on action items

• Assist with planning and coordination for major events and meetings

• Help identify and recruit volunteers and committee leads

Great fit if you... want to be deeply involved and may be interested in the President role down the road. Reliable, collaborative, and a good communicator.

⏱ Time commitment:  ~3 hrs/month

👥 Co-position allowed:  Yes - Highly Recommended

The Treasurer manages the PTSA's finances and ensures we stay compliant with WSPTA and IRS requirements. This is one of the most important roles on the board.

Responsibilities

• Manage the PTSA bank account and maintain accurate financial records

• Pay approved expenses and process reimbursements

• Prepare and present a financial report at each board and membership meeting

• Lead the annual budget process

• File required tax and state compliance documents

• Work closely with the President on any financial decisions

Great fit if you are... comfortable with numbers and spreadsheets. Prior bookkeeping or financial experience is a plus, but not required. Free training is available through WSPTA.

⏱ Time commitment:  ~3 hrs/month

👥 Co-position allowed:  Yes

The Secretary keeps the PTSA running smoothly behind the scenes by handling meeting minutes, records, and official communications.

Responsibilities

• Take and distribute minutes for all board and general membership meetings

• Maintain official PTSA records and documentation

• Send meeting notices to members at least 10 days in advance

• Keep track of attendance and quorum at meetings

• Assist with correspondence as needed

Great fit if you are... detail-oriented and dependable. You don't need to attend many extra events — just show up to meetings and keep things organized.

⏱ Time commitment:  ~5 hrs/month

👥 Co-position allowed:  Yes

Fundraising Committee Chair leads our efforts to bring in the resources that make PTSA programs possible. This role has a lot of room for creativity and community connection.

Responsibilities

• Plan and execute fundraising campaigns throughout the year

• Coordinate parent sign-ups for sports meets and school events

• Manage Give Back programs and donation drives

• Pursue sponsorships and donations from local businesses

• Work with the Treasurer to track fundraising income

• Brainstorm new fundraising ideas and bring them to the board

Great fit if you are... energetic, creative, and not afraid to ask for support. If you love building community and thinking outside the box, this is a great fit.

Open Position for 26-27! Please inquire if interested!

⏱ Time commitment:  3–5 hrs/month

👥 Co-position allowed:  Yes

The Community & Events Chair plans and runs the family and community events that make our school feel like home.

Responsibilities

• Plan and coordinate family and community events throughout the year (e.g., Trivia Night, Makers Market, community socials)

• Manage event logistics including venue, volunteers, and promotion

• Work with the VP of Fundraising when events have a fundraising component

• Connect with ASB, Music Boosters, and other school groups to align on events

• Recruit and coordinate event volunteers

Great fit if you are... a people person who loves bringing a community together. If you enjoy planning and get energy from running a great event, this one's for you.

Open Position for 26-27! Please inquire if interested!

⏱ Time commitment:  ~5-10 hrs/month (Higher in May)

👥 Co-position allowed:  Yes - Highly Encouraged

The Staff Appreciation Chairs make our staff feel genuinely seen and celebrated — coordinating these events is one of the most beloved PTSA traditions of the year and truly cherished by the CKMS staff.

Responsibilities

• Plan and execute Staff Appreciation Week each May (themed days, food, gifts, and decor)

• Coordinate monthly staff appreciation touchpoints throughout the year (breakfasts, treats, seasonal surprises, etc.)

• Organize Supply Stock-up events to keep classrooms stocked with the essentials teachers actually need

• Coordinate with board members and volunteers to source donations, manage logistics, and set up events

• Communicate with staff and admin to understand needs and preferences

• Manage budget for appreciation activities throughout the year

Great fit if you are... Someone who loves making people feel special and can juggle a few moving parts without breaking a sweat. Event planning experience is a bonus, but a warm heart and solid follow-through matter most. Co-chairing this role is highly encouraged! 

Open Position for 26-27! Please inquire if interested!

⏱ Time commitment: ~3-6 hrs/month (Semester 2 only; higher in May/June)

👥 Co-position allowed: Yes - Highly Encouraged

This is a Semester 2 role, best suited for a 6th or 7th grade parent, so 8th grade families can fully be present to celebrate their own kids.

The 8th Grade Celebration Chairs plan the party immediately following the 8th grade commencement ceremony. Think games, music, and treats. 

Responsibilities

• Plan and execute the post-commencement celebration (e.g. bingo night, games, music, snacks)

• Coordinate timing and logistics with school admin so the party flows smoothly right after the ceremony

• Source donations, prizes, decor, and supplies with help from board members and volunteers

• Recruit and coordinate volunteers for setup, running activities, and cleanup

• Communicate with 8th grade families about event details

• Manage budget for the celebration

Great fit if you are… Someone who loves creating a fun, memorable event and would rather a single project over an ongoing time-committment. Event planning experience is a bonus, but organization and enthusiasm matter most. Co-chairing this role is highly encouraged due to the logistics required. The PTSA board will happily aid in procuring volunteers for set-up and take-down.

Open Position for 26-27! Please inquire if interested!

⏱ Time commitment:  ~3 hrs/month

👥 Co-position allowed:  Yes

This is a new role for 26-27! The Social Media & Communications Chair keeps our community informed and our PTSA visible to our members.

Responsibilities

• Manage the PTSA Instagram and any other social platforms

• Create and schedule regular posts to keep the community engaged

• Coordinate with board members to promote events and announcements

• Help develop communication strategies for reaching parents

• Work with admin to explore parent communication channels (e.g., school newsletter)

Great fit if you are... someone comfortable on social media who has a good eye for content. Design experience is a bonus but not required. Consistency matters more than perfection.